2012 AGM Agenda, 7pm, 29 November, Stevenson Centre

November 12, 2012





THURSDAY 29TH NOVEMBER 2012 @ 7-30pm.





  1. Apologies for absence.
  2. Minutes of the 2011 Annual General      Meeting.
  3. Matters arising.
  4. Reports.
  • Chairman.
  • Secretary
  •  Treasurer.
  • Time Trial Secretary.
  • Membership Secretary
  • Press Secretary.
  • Audax Coodinator.
  • Clothing Secretary.


  1. Election of Officers.
  • Chairman.
  • Vice Chairman.
  • Secretary.
  • Treasurer.
  • Membership Secretary.
  • Road Race Secretary.
  • Time Trial Secretary.
  • Audax Coordinator
  • Press Secretary and Spindle Editor.
  • Clothing Secretary.
  • IT Manager.
  • Results Statistician.
  • Clubruns Coordinator.
  • Other Committee members.


  1. Subscriptions and Fees.


  1. Affiliations and delegates.
  • Cycling Time Trials
  • British Cycling.
  • Eastern Counties Cycling Association.




  1. Financial Year.


Currently the club’s financial year closes on 31st August as stated in rule 9E. In order to present the most up to date accounts to the AGM and include accounts from the Hillclimb a proposal has been made to amend the financial year end to November 22nd.

Proposed; David Miller.

Seconded; David Fenn.


  1. CCS Promotions for 2013


  • Reliability trial, Sunday Jan 27th  2013.
  • Open Hilly Time Trial, Sunday March 3rd 2013.
  • Audaxes, Saturday April 28th  2013 Woodham Mortimer ( Provisional ).
  • Audaxes, Saturday May 25th  2013 Long Melford.
  • Audaxes Saturday June 29th 2013, Bildeston ( Provisional )
  • Open Hill Climb, Sunday November 3rd 2013, Semer.
  • Evening Time Trials, starts April 18th 2013.



  1. Club Development.


The club committee is always looking at ways to attract new members, recent discussions have highlighted the lack of younger members joining the club. With the recent upsurge in interest due to the ‘Wiggins effect’ the committee feels the time is right to increase our efforts to attract and retain youngsters. British Cycling have training courses in place to enable clubs to have members qualified as coaches. Following discussions with BC they recommend we enroll a couple of members on their BC level 2 coaching course. The next course is being held in Bury st Edmunds in January 2013. The course takes place over the 2 days of the weekend with a third assessment day following about 8 weeks later. More details of the course will be available at the meeting. The club is looking for at least 2 volunteers to attend the course.

The cost of the course will be covered by an 80 % grant from Cycling Suffolk with the balance from club funds.


  1. AOB